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Title
Text copied to clipboard!Event Organization Assistant
Description
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We are looking for an Event Organization Assistant to support our team in planning, coordinating, and executing various social, corporate, or cultural events. Your role will be to ensure smooth preparation processes, communicate with suppliers, clients, and participants, and handle operational tasks related to event organization. You will collaborate with the project manager and other team members to ensure all aspects of the event are met according to client requirements and within deadlines. Your main duties will include administrative support, budget management, venue reservations, service ordering, material preparation, and participant registration. We expect excellent organizational skills, flexibility, the ability to work under pressure, and attention to detail. Experience in event organization is an advantage but not required. Willingness to learn, independence, and a proactive approach are important. We offer a dynamic work environment, opportunities for professional growth, and participation in interesting projects. If you are interested in working in event management and enjoy working with people, do not hesitate to contact us.
Responsibilities
Text copied to clipboard!- Administrative support in event planning
- Communication with suppliers and clients
- Venue reservations and service ordering
- Preparation and distribution of event materials
- Participant registration and record keeping
- Logistics coordination during events
- Budget and invoicing management
- Solving operational problems during preparation and execution
- Collecting feedback from participants
- Supporting the team with additional tasks as needed
Requirements
Text copied to clipboard!- Secondary education (university degree is an advantage)
- Excellent organizational and communication skills
- Responsibility and independence
- Ability to work under pressure and flexibility
- Basic computer skills (MS Office)
- Experience in event organization is an advantage
- Knowledge of a foreign language is an advantage
- Pleasant demeanor and team spirit
- Ability to handle unexpected situations
- Proactive work approach
Potential interview questions
Text copied to clipboard!- How would you handle an unexpected problem during an event?
- What experience do you have with event organization?
- Why are you interested in working in event management?
- What are your strengths in teamwork?
- How do you handle stressful situations?
- What are your expectations from this position?
- Are you willing to work outside regular working hours?
- What technical tools or software do you use?
- What type of events would you like to organize?
- What are your long-term career goals?
